Schedule
Week and month views, your hours, buffers, and conflict warnings in one calendar.
Manage Softly
Joined by private-pay therapists
Run your practice with less stress.
Book sessions, write notes, see clients on video, and send invoices. Also see what they do between visits, so you are not guessing next week.
Product video
Video slot reserved. Drop in the final file when ready.
Made for private-pay practices
- Solo therapy
- Private-pay
- Cash-pay clinics
- Counseling
- Psychiatry-adjacent
Everything you need to run the practice
Scheduling, patients, notes, and portal homework in one place. No insurance clutter.
Clients
Intake, assessments, treatment plans, and history for every patient in one place.
- MTWTF
Notes
SOAP-style notes with draft, sign, and lock when you are done.
- SOAP
Portal
Homework, mood logs, and worksheets clients complete between sessions.
Between visits
See what clients do between sessions
Homework, mood logs, and worksheets show up before the next visit, so you walk in prepared.
- Assign homework on the patient chart
- See what got done before the next session
- Mood logs that survive a fuzzy memory
- Calendar, notes, and video in one workspace
This week’s portal
- Grounding exercise ×3Done
- Mood log · Tue to FriDone
- Worksheet: valuesOpen
Get started in minutes
Three simple steps from signup to your first paid session.
Step 01
Create your practice
Sign up, name your practice, and open a workspace built for private-pay care.
Step 02
Add patients and hours
Add patients with a short intake, and set hours that leave you room to breathe.
MTWTFStep 03
Run sessions and get paid
Notes, video, homework, and invoices. One flow from the hour to payment.
Invoice #1042Paid$150.00
A calendar that stays out of your way
Week and month views, conflict warnings, and one click into the note or video room.
See scheduling →MTWTF
SOAP notes beside the session
Draft, sign, and lock. Familiar structure. Every word still yours.
See clinical notes →S
O
A
P
Invoices without the insurance maze
Your rates, clear invoices, and mark paid when the money lands. Card checkout comes later.
See billing →Invoice #1042Paid
$150.00
Trusted by private-pay clinicians
What clinicians say
- B
Beta clinician
Private-pay · SOLO PRACTICE
★★★★★
“I used to walk into session three guessing. Now I already know which homework landed and which day fell apart.”
- B
Beta clinician
Private-pay solo · SOLO CLINICIAN
★★★★★
“Calendar, notes, portal, invoice. One place. No insurance module I will never click.”
- B
Beta clinician
Cash-based · PRIVATE-PAY
★★★★★
“Clients actually complete tasks in the portal. That changes the conversation from memory to evidence.”
- B
Beta clinician
Solo practice · CASH-BASED
★★★★★
“I stopped chasing paperwork and started walking into session with a real picture of the week.”
Simple & transparent pricing
Core for solo practitioners, priced by active patients. Team seats and modules Coming soon.
Beta trial
Free
while we open the beta
- Full practice workspace
- Scheduling and SOAP notes
- Telehealth and client portal
- Invoices (mark paid)
Solo Core
From $20
/ month when billing is live
- Everything in the trial
- Unlimited patients and notes
- Priced by active patients
- Team seats. Coming soon
Frequently asked questions
Core Practice Management is priced by your active patient count: $20 (1 to 10), $40 (11 to 25), $60 (26 to 50), $80 (51 to 100), and custom for 100+. You are not charged per appointment, note, or message.
Yes. Core automatically follows your active patient count. If you drop from 20 to 10 active patients, you move to the $20 tier. If your caseload grows into a higher band, your Core rate increases to that tier. Optional modules keep their fixed monthly price.
Patients with recent clinical activity in your practice, typically anyone you are currently treating or scheduling. Exact rules are shown in your practice settings when billing is active.
Patients, appointments, scheduling, video sessions, notes, assessments, homework, messaging, invoicing, CSV import/export, patient portal, and the security/audit features already in Manage Softly.
Marketing dashboard and Connected Care are optional add-ons planned for a later phase. Coming soon. AI Notes is also on the roadmap. None are required for the Core solo practice workflow today.
No setup fees and no per-appointment charges. Core is a flat monthly rate by patient tier. Team seats (front desk and therapist) are Coming soon. MVP launch is solo practitioners only.
From the insights journal
Guides and notes for private-pay practice.
Guide
Why clients disappear around session three
Feeling a bit better can feel like being done. Homework you can see changes the conversation.
Read more →Story
What Manage Softly does between sessions
Portal homework, mood logs, and the gap most practice software never closes.
Read more →Security
How we treat clinical confidentiality
Each practice stays separate. Encrypted in transit. Access you control.
Read more →
A calmer way to run your practice
See homework between visits. Keep calendar, notes, video, and invoices in one place.
Get started